Participant Emails & Notifications
Participant Emails & Notifications
Participants receive emails and notifications that guide them through your program. These messages help them access the program, complete registration, and stay up to date.
Emails reach participants the same way whether they use a web browser or the Eventene mobile app. Mobile-app users may also see in-app notifications, and email links open in the app when it is installed.
Types of Emails Participants Receive
Participants may receive several types of emails during your program:
- Invitation emails – provide access to the program
- Reminder emails – prompt participants to complete registration
- Update emails – share changes or important information
- Confirmation emails – confirm registration and responses
- Assignment emails – show placements such as tables, rooms, or roles
How Participants Use Emails
Emails typically include a button or link that:
- Takes participants directly to their personalized program view
- Allows them to complete registration or review their activities
This makes it easy for participants to take action without needing to log in manually.
When Emails Are Sent
Emails can be sent:
- Manually by organizers
- Automatically based on system events (such as confirmations)
Timing depends on how your program is configured.
What Participants Can Do from Emails
- Start or complete registration
- Update responses
- View activity details
- Check assignments or program updates
Staying Informed
Participants can return to their program at any time using links from emails or saved links.
Emails help ensure participants stay engaged and informed throughout your program.
Tips for Organizers
- Send clear and concise messages
- Include a clear call to action
- Send reminders before deadlines
- Test emails before sending to large groups