Skip to content

Inserting Files, Links, and Attachments

You can include files, links, and attachments in three places in Eventene:

  • Event Description pages (Summary menu)
  • Email messages (Send menu)
  • Activity Descriptions (within an Activity)

The mechanics differ slightly across these surfaces. This article covers each.

How files work in Eventene

A key concept: files and attachments are equivalent in Eventene, and both are stored as links.

When you insert a file, you upload it from your local device. Eventene stores the file in cloud storage and inserts a link to that file on your page or in your email. Your participants click the link to view or download the file — there are no "attached" copies traveling with the email.

This applies even to emails: an Eventene email never carries a traditional attachment. Instead, the email body contains a link to the file stored in the cloud. This makes emails more efficient (especially for large files and many recipients), and it lets you update a file later without resending the email.

Inserting a file in an Event Description or email

Both surfaces use the rich-text editor, so the workflow is the same:

  1. Open the editor (Summary menu for an Event Description, Send menu for an email)
  2. Click into the area where you want the file link
  3. Click Insert File from the toolbar's media menu
  4. Select the file from your device
  5. Wait for the upload to complete

Eventene uploads the file, stores it, and inserts a link in your content.

After insertion, you can refine the link:

  • Click the link in the editor and select Edit to view the underlying URL
  • Change the display text (the link's friendly name) — helpful when the URL is long or ugly
  • Use the checkbox to set whether the link opens in a new tab

Valid file types

For security, Eventene restricts which file types can be uploaded. The allowed types are:

  • PDF files
  • Plain text files
  • Image files — GIF, JPEG, PNG
  • Video files — MPEG, MOV (QuickTime)
  • Audio files — MP3, MPEG, WEBM, WAV
  • Microsoft Word files
  • Microsoft Excel files
  • Microsoft PowerPoint files

If your file type is not on this list, convert it to a PDF first — PDFs are always allowed.

Embedding a PDF directly on an Event Description page

If you have a PDF you'd like participants to view directly on the page (not just download), you can embed it using an iframe. This requires Code View.

Use the following HTML, replacing the src value with your file's URL:

<div style="color: black;">
  <iframe src="https://ik.imagekit.io/eventene/production/uploads/event/editor/files/.../your-file.pdf"
          style="border: 0px #ffffff none;"
          name="myiFrame"
          scrolling="yes"
          frameborder="0"
          height="900px"
          width="100%"
          allowfullscreen="">
  </iframe>
</div>

To get the URL for your uploaded PDF:

  1. Upload the PDF via Insert File in the visual editor
  2. Click the resulting link and choose Edit
  3. Copy the URL
  4. Switch to Code View and paste the URL into the iframe src

Adjust height to fit your PDF (PDFs are typically tall; 900px or 1200px often works well).

For more on iframes, see Embedding Other Websites.

When you "attach" a file to an email in Eventene, you're inserting a link to a hosted version of that file. There is no separate attached copy.

Why it works this way:

  • More efficient sending — large attached files (PDFs, decks) can choke email-sending systems. Links are tiny.
  • Better deliverability — emails with large attachments are more likely to be flagged by spam filters.
  • Easier updates — change the underlying file once, and the link in every previously sent email now points to the updated version. (Use this carefully — the same flexibility means a changed file affects all past emails referencing it.)

Participants click the link in their email and the file downloads or opens in their browser.

Linking to files hosted on other services

If your file is already uploaded somewhere else — Dropbox, Google Drive, Microsoft OneDrive, Apple iCloud — you can link to it directly instead of uploading to Eventene.

  1. In the external service, set the file's sharing options so anyone with the link can view it (without sign-in)
  2. Copy the link from the external service
  3. In Eventene's rich-text editor, click Insert Link (not Insert File)
  4. Paste the URL
  5. Set the display text and choose whether the link opens in a new tab

This is a good choice when:

  • The file already lives somewhere else (corporate Google Drive, document management system)
  • You want a single source of truth and don't want to maintain copies in Eventene
  • The file changes frequently and you'd rather not re-upload

Just confirm the file's sharing permission is set to allow public access — otherwise participants will be prompted for credentials.

Activity Descriptions don't use the rich-text editor. They use plain text with Markdown formatting.

To insert a link in an Activity Description, you need to:

  1. Get a URL for your file. Either:
    • Upload the file to a cloud service (Dropbox, Google Drive, iCloud) and copy the public link, OR
    • Upload the file into an Event Description page in Eventene, edit the resulting link to copy its URL, then delete the link from the page if you don't need it there
  2. Use Markdown link syntax in the Activity Description:
[Document](https://ik.imagekit.io/eventene/production/uploads/event/editor/files/.../your-file.pdf)

The display text inside the square brackets (Document in the example) is what participants see. The URL inside parentheses is where the link goes.

For full Markdown syntax, see Formatting Text with Markdown.

For greater visual emphasis, you can present a link as a styled button instead of plain text. This requires HTML in Code View and is its own recipe — see Adding Buttons.

Quick example: this HTML produces a navy-blue button that opens a Wikipedia page in a new tab:

<p style="text-align: center; color: black;">
  <button name="myButton"
          style="text-align: center;
                 color: #ffffff;
                 background-color: #2d63c8;
                 font-size: 18px;
                 border: 1px solid #2d63c8;
                 border-radius: 4px;
                 padding: 15px 50px;"
          type="button">
    <a href="https://en.wikipedia.org/wiki/Library_of_Congress"
       rel="noopener noreferrer"
       target="_blank">
      <span style="color: rgb(255, 255, 255);">Library of Congress</span>
    </a>
  </button>
</p>

Paste in Code View, then customize the URL, button text, and colors.

Tips

  • Use friendly display text for every link. A URL like https://ik.imagekit.io/eventene/production/uploads/event/editor/files/.../Eventene+-+Q%26A.pdf is hard to read; a label like "Frequently Asked Questions" is much better.
  • Open in a new tab for external links so participants stay on your Event page.
  • Check link permissions for files hosted on external services — make sure they're publicly accessible if you want participants to view them without signing in.
  • Test before publishing. Click your links from the Webform or Mobile App preview to confirm they work for participants, not just for you (you may be signed in with extra permissions that participants don't have).

See Also