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What is an Event Website?

Every Event in Eventene has an Event Website — a permanent web page that Eventene generates automatically when you create the Event. The Event Website is one of the ways participants can discover and register for your Event.

You don't have to build the Event Website. As soon as you create an Event, the page exists with a permanent URL. Adjusting the Event's settings changes what visitors see when they open the link.

What the Event Website is for

The Event Website is a participant-facing landing page for your Event. It is one of three ways participants reach a registration:

Entry point How it works
Email invitation A participant clicks the Register (or similarly labeled) button in an email and is taken directly to their personalized registration
Event Website link A participant opens the Event Website's URL — from a shared link, a social-media post, or your own website
Mobile App A participant opens the Eventene Mobile App and sees the Event in their list

The Event Website is the entry point you use when you want to share or promote your Event publicly. The URL is permanent — you can put it on your organization's website, in social media posts, in printed materials, or wherever helpful.

Sharing your Event Website

On the Event's Summary page, the Share Event section gives you the URL plus quick options to share it on Facebook, Twitter, or by email. You can also copy the link to your clipboard and paste it anywhere.

What visitors see depends on your settings

Two Event settings together determine what a visitor sees when they open your Event Website:

  • Event Visibility — who can view the Event's details (Invitees Only, or Everyone)
  • Event Registration — who can register for the Event (Invite Only, or Open)

Both settings are in Edit Event. The combination of the two produces three useful patterns:

Private Event (default)

  • Event Visibility: Invitees Only
  • Event Registration: Invite Only

This is the default for new Events. When a visitor opens the link:

  • If they're invited and logged in, they see the full Event details and can click Register to sign up
  • If they're not invited, they see only the Event name — no details, no registration

Use this for member-only events, internal organization events, and any context where the guest list is fixed.

Private Event with a public website

  • Event Visibility: Everyone
  • Event Registration: Invite Only

The Event details are visible to anyone with the link, but registration is still restricted to invitees. Useful when:

  • You want to publicize the Event (build awareness, share details for context)
  • But you still want to control who actually attends (members only, registered participants only, RSVPs by invitation only)

Non-invitees who try to register will see a friendly message that registration is restricted.

Public Event

  • Event Visibility: Everyone
  • Event Registration: Open

Anyone with the link can both view the Event and register. Best for:

  • Public conferences, workshops, fundraisers
  • Open community events
  • Any Event you want to grow attendance for via shared links

When a visitor without an Eventene account clicks Register, they're guided to create a free Eventene account first, then taken into registration.

Changing the settings

Both settings are in Edit Event:

  1. Open your Event in the Web App
  2. Click the pencil icon in the Event header to open Edit Event
  3. Find Event Visibility and Event Registration
  4. Choose the combination you want
  5. Save

You can change the settings at any time — even mid-Event. For example, you might run an Event as Private during pre-registration, then switch to Public if you decide to open it up.

The Event Website and the Webform

The Event Website is the public-facing landing page (description, schedule, share options). The Webform is the personalized registration flow that opens when a participant clicks Register.

You can think of them as two views of the same Event:

  • The Event Website is the same for every visitor (with the visibility-determined details level)
  • The Webform is personalized — each participant sees only the Activities they have access to, with their own attendance state and registration history

For more, see How Webforms Work.

Who needs an Eventene account?

Whether a visitor needs to create an account depends on how they got to your Event:

  • Email invitation: No account needed up front — they can register directly from the email
  • Public Event Website link: They will need to create a free Eventene account before registering (the Event Website prompts them)
  • Private Event Website link: They will need to log in (and be on the invite list) to see Event details

A note on terminology

Event Websites have existed in Eventene since late 2019. The auto-generation of a permanent URL per Event was introduced in v2.9 (December 2019), and Public Events with Open Registration arrived in v3.0 (February 2020). The model has been stable since.

See Also