Using AI to Create Better Event Pages

You can use a general-purpose AI assistant, such as ChatGPT, Claude, Gemini or Microsoft Copilot, to write and format the information pages attendees read on your Event Website and in the Eventene mobile app. You don't need to know HTML. You describe the page you want in ordinary language, the assistant does the formatting, and you paste the result into Eventene.

That way you can focus on what attendees need to know, not on how to lay it out.

To use the same approach to build or update your schedule, see Using AI to Create and Update Activities in Bulk.

How this works with Eventene. The AI assistant is a separate tool that you use in your own browser or app. It is not connected to Eventene and cannot see or change your event. It prepares the content, and you paste it into your Page, preview it and decide when it is ready.

What you can create

Nearly any Page can be drafted or improved this way, for example:

Agendas and schedules
Getting There and directions
Hotel and lodging information
Travel instructions
Venue information
Meal information
Packing lists
Camp or retreat information
Safety information and emergency contacts
FAQs
Speaker or faculty bios
Policies and waivers
Volunteer instructions
Conference information
Training materials
Membership information
Any other instructions for attendees

You can start from whatever you already have. Rough notes, a bulleted list, an email you sent last year, an itinerary, text from a Word document or PDF, or copy from another website all work. The assistant organizes the material, so you don't have to tidy it up first.

The basic workflow

Gather your information. Collect the details you want attendees to see, in any form.
Open your AI assistant and start a new conversation.
Say what you're making and who it's for. For example, "a Getting There page for parents dropping off campers".
Ask for a page you can paste into Eventene. The starter prompt below does this for you.
Paste in your information below your request and send it.
Copy the HTML the assistant gives back. Most assistants show it in a box with a Copy button.
Paste it into your Page in Eventene (see Putting the result into Eventene).
Preview the page, especially on a phone.
Ask for changes in plain language, then paste the new version in place of the old one.

You never have to read or edit the HTML yourself. You only copy it from the assistant and paste it into Eventene.

A starter prompt

Copy this prompt into your AI assistant, then paste your event information underneath it:

I'm creating an information page for an event. Attendees will read it on our event website and in a mobile app, mostly on their phones.

Using the information below, create a clear, attractive page for attendees. Organize it into logical sections with headings, put the most important information first, and keep paragraphs short so it is easy to read on a phone.

Return only the HTML for the page content, with all styling written inline, so I can paste it into the HTML view of a rich-text editor. Do not include html, head or body tags, scripts or a separate stylesheet. Do not invent any details. If something seems to be missing, tell me instead of filling it in.

Here is the information:

[paste your notes, email, itinerary or document text here]

The second half of the prompt is there so the result pastes cleanly into Eventene. Keep it as it is. Change the first half however you like to describe your page.

A more specific example

The more you say about what matters, the closer the first draft will be. For a hotel page:

Turn these hotel instructions into an information page for our event. Make the hotel name and address prominent at the top. Organize the rest into Arrival, Parking and Check-In sections. Make it easy to scan on a phone. Return only the HTML for the page content, with inline styling, that I can paste into Eventene.

[paste the hotel details here]

Some other ways to start:

"Turn this rough agenda into a schedule page. Group it by day, show times in bold, and highlight the meals and breaks."
"Here's the email we send families before camp. Turn it into a packing list page with a checklist for each category, and a short ‘Do not bring’ section at the end."
"Make an FAQ page from these questions and answers. Put the questions about cost and cancellations first."
"Create a volunteer instructions page from these notes. Start with where and when to check in, then list each role with its duties."

Refine it by describing what you want

Most of the work happens here. Once you have a first draft, you don't edit the HTML. You keep the conversation going and say what you'd like changed, the way you would to a colleague:

"Make the emergency contact information more prominent."
"Shorten the introduction."
"Turn the packing section into a checklist."
"Put the hotel address near the top."
"Make this easier to scan on a phone."
"Add a highlighted box explaining where everyone should meet."
"Move the transportation information above the packing list."
"Use our school colors, navy and gold."

Each time, the assistant returns a revised version. Copy it and paste it into your Page in place of the previous one.

An example conversation

You send the hotel prompt above with your notes. The draft looks good, but the parking warning gets lost in the middle of a paragraph and the map link is at the bottom. You reply:

That looks good. Make the parking warning stand out more and add the map link beneath the address.

The assistant returns an updated page with the warning in its own highlighted box and the map link under the address. You paste it into Eventene, check it on your phone and notice the check-in time is easy to miss, so you add:

Put the check-in time in bold right under the hotel name.

Building the page is a conversation, and it doesn't involve editing any HTML.

Improve a page you already have

You can also give the assistant an existing Page to rework. This is a quick way to refresh an older event or reuse information from a previous one.

Open the Page in Eventene and click the pencil icon to edit it.
Open the "..." menu and click the < > icon to switch to Code View.
Select all of the text and copy it. Paste a copy somewhere safe too, such as a document, in case you want the original back.
Paste it into your AI assistant with a request like:

Here is the HTML for our existing Getting There page. Keep all of the information, but reorganize it so that it is easier to read on a phone. Put the meeting location and arrival time first.

Other requests that work well on existing pages:

"Shorten this page by about half without dropping any dates, times or addresses."
"Update this page for this year's event: the dates are now June 12–14 and the venue is Lakeside Lodge. Point out anything else that might be out of date."
"Restyle this page to match the one I'm pasting below."

Putting the result into Eventene

The assistant gives you HTML, so paste it into the editor's Code View, not the normal editing view:

Open your Event and click Pages, then select the Page. To start a new one, open Manage Pages and click New Page.
Click the pencil icon to edit.
Open the "..." menu and click the < > icon to switch to Code View.
To replace the whole page, select everything in Code View and delete it.
Paste the HTML from your AI assistant.
Click < > again to return to the normal view and see the formatted page.
Click the checkmark icon to save.

If you paste into the normal view by mistake, the page fills with code instead of formatted text. Undo, switch to Code View and paste again.

After pasting, you can still make small fixes in the normal editing view, such as correcting a typo or adding an image. For anything larger, it's usually easier to ask the assistant and paste the new version.

Open your Event Website and look at the page the way attendees will. Most attendees read it on a phone, so check it there too, either by opening the Event Website on your phone or by making your browser window narrow. If something looks crowded or hard to find, tell the assistant, for example: "The table is too wide on a phone. Change it to a list."

Using AI responsibly

AI assistants are fast and good at organizing, but they can make mistakes. A few habits will keep your pages accurate:

Read the whole page before you publish it. You are responsible for what attendees see, so make sure it says what you mean.
Check the facts against your source. Pay closest attention to dates, times, addresses, names, phone numbers, prices and links. Assistants occasionally change a detail or fill a gap with something that sounds right.
Click every link on the finished page to make sure it goes where it should.
Preview it in Eventene on a phone before you share the event.
Think before you paste personal information. Your AI assistant is a service run by another company. Leave out attendee names, contact details, medical information and anything confidential unless the page truly needs it, and follow your organization's policies on AI tools.
Use placeholders when you can. If the assistant only needs to format a section, write "[Emergency contact name and phone]" and fill in the real details in Eventene afterward.

Tips

Say who's reading. "Parents of first-time campers" or "Speakers arriving the night before" helps the assistant pick the right tone and order.
Say what matters most. Whatever attendees must not miss, such as the meeting point, start time or a deadline, ask for it near the top.
Use one conversation per page. The assistant remembers what you've already asked for, so the page improves with each request.
Ask for a consistent look. Once you have a page you like, ask the assistant to style your other pages the same way.
Pair it with a good Page name. A short name with a symbol, such as "📍 Getting There", helps attendees find the page. See Using Symbols and Emoji.