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Setting Up Points

This article walks an organizer through enabling Points for an Event, choosing actions and values, and designing a workflow that matches the Event's goals.

Before you start

Decide:

  • Why you want Points (engagement, gamification, recognition, navigation help)
  • What participants will do to earn Points
  • What scale of Points makes sense — a 1–10 range, a 10–100 range, single-digit awards
  • How participants will see the rules
  • What you will do with the totals at the end (leaderboard, prize, recognition, nothing)

Points work best when participants understand the rules. A high-Point participant who cannot describe what they did differently from a low-Point participant is a sign the rules need clearer communication.

Step 1: Enable Points for the Event

In the Web App:

  1. Open the Event you want to configure
  2. Find the Points configuration in the Event's settings
  3. Enable Points for the Event
  4. Optionally rename "Points" to a label that fits your Event (Stamps, Stars, Coins, etc.)

If your Event already uses Credits for payments, pick a different label here to avoid confusion.

Step 2: Define point-earning actions

Configure which actions earn Points and how many. Common Eventene-defined actions and suggested starting values:

Action Suggested value When it's useful
Log in to the Mobile App 5–10 Encourage early app adoption
Upload a profile photo 5–10 Encourage profile completeness
Post in the Event Feed 1–5 per post Encourage open discussion
Post in an Activity Room 1–5 per post Encourage Activity-specific engagement
Check in a participant (staff action) 1–5 per check-in Encourage staff to use scanning
Scan a custom QR code 5–25 each Encourage exploration and Event-day activity

Set values so they match the difficulty of the action. A profile photo upload is a one-time action and should be worth more than a single Feed post.

Step 3: Create custom QR codes for Points

Custom QR codes are how organizers place Point-earning targets around the Event. Examples:

  • A QR at each session entrance — "attended this session" earns Points
  • A QR at each sponsor booth — "visited this booth" earns Points
  • A QR at the welcome desk — "you arrived" earns Points
  • A QR in a session deck slide — "you came to this talk" earns Points

For each custom QR, the organizer typically specifies:

  • A label or description (visible in the organizer's setup)
  • The Point value
  • Optionally, an associated Activity for organizer reporting

Print the QR codes onto signs, table tents, or printed handouts. Participants scan them from the Mobile App.

For broader scanning context, see QR Codes & Scanning in Eventene.

Step 4: Communicate the rules to participants

Participants who do not know how Points work will not engage. Tell them:

  • That the Event uses Points (or your chosen label)
  • A few sample ways to earn them
  • Where to find their current total (Digital Badge in the Mobile App)
  • What happens at the end (if anything)

Common channels: a welcome email, a pinned post in the Event Feed, a printed sign at registration. Lead with the simple version; finer details can come later in the Event.

Step 5: Decide what happens at the end

Some common closing patterns:

  • Leaderboard — display the top participants at the closing session or on a screen
  • Threshold prize — anyone over N Points receives something
  • Random drawing — Point totals weight participants' chances in a drawing
  • Recognition only — no prize; the totals themselves are the recognition

The closing pattern shapes the design of the system. A leaderboard event encourages variety in earning actions. A threshold event needs a threshold that is achievable but not trivial.

Balancing simplicity vs engagement complexity

A common trap: making the Point system so detailed that participants do not engage at all. Rules of thumb:

  • Five or fewer ways to earn Points is plenty for most Events
  • One "easy" action (login, photo) ensures most participants accumulate something
  • One "explore" action (custom QR scans) rewards Event-day activity
  • One "engage" action (messaging) rewards interaction
  • Use round numbers for values; fractional points feel awkward

Complex systems with dozens of point-earning actions tend to confuse participants and frustrate operators.

Testing before the Event

Before the Event runs:

  • Sign in with a test account and confirm Points appear on the Digital Badge
  • Confirm any renaming shows up correctly throughout the app
  • Test a custom QR scan and confirm Points award as expected
  • Verify totals are visible to organizers in Track

See Also