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Configure Attendance

Attendance settings determine how participants are included in your program and activities. These settings control whether participants choose to attend or are automatically included.

Before configuring per-activity attendance, make sure you've picked the right Registration Style for the event. The style sets the foundational expectation — whether participants attend the event as a whole, or sign up for activities individually — and the attendance options below behave in the context of that choice.

Attendance Options

Each activity has an attendance setting:

  • Ask – participants choose whether to attend
  • All Attending – participants are automatically included

Choose the option that best matches how your program should work.

When to Use “Ask”

Use Ask when participants need to make a choice.

For example:

  • Selecting sessions or workshops
  • Choosing optional activities
  • Indicating attendance preferences

Participants will see these activities during registration and can respond accordingly.

When to Use “All Attending”

Use All Attending when participation is required or automatic.

For example:

  • Main program attendance
  • Required sessions or meetings
  • Internal coordination activities

Participants are included without needing to make a selection.

Linked Attendance

Some activities can be linked to overall program attendance.

  • If a participant is attending the program, they are automatically included in linked activities
  • These activities may not appear as separate choices during registration

This is useful for activities that apply to all attendees.

How Attendance Affects Registration

Attendance settings determine:

  • What participants see during registration
  • Whether they need to make selections
  • How attendance is tracked in the system

Clear attendance configuration leads to a smoother registration experience.

Attendance and Capacity

If you set attendance to Ask, you can:

  • Apply an attendance limit — either a custom whole number (1–1,000,000) or capacity calculated from Selected Places (shown as plain text on the activity)
  • Enable a waitlist and choose Waitlist Movement (Automatic or Manual) — both controls live in Activity Details
  • Allow late sign-ups after the response deadline — useful for clinics, classes, and drop-in sessions where you want to keep accepting registrations while still preventing last-minute cancellations

These options help manage availability and demand.

For how waitlists fill, how people are promoted, and how lowering a limit below the confirmed count is handled, see Waitlists and Waitlist Movement.

!!! note "Lowering capacity below the confirmed count" If you reduce a limit below the number already attending, Eventene blocks the change after the response deadline, and before the deadline allows it only when Waitlist Movement is Automatic (it moves the most recent responders back to the waitlist). See Waitlists and Waitlist Movement.

Tips for Configuring Attendance

  • Use Ask for optional or selectable activities
  • Use All Attending for required participation
  • Link activities when they should follow overall attendance
  • Review your setup from the participant’s perspective

What to Do Next