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Ways Participants Access Your Event

Overview

Participants can take part in your Program in two ways:

  • Through web access in a browser, via one of:

    • a registration link in an email invitation (typically used for invite-only events)
    • a link to the Event Website — the public-facing page Eventene generates for every Event (What is an Event Website?)

  • Through the Eventene Mobile App

All paths connect to the same Program information. The difference is in the experience — how participants discover events, register, and stay engaged over time.

As an organizer, you set up your Program once. Participants can access it in different ways, but the underlying experience is consistent.

For a broader explanation of how Programs are structured, see How Eventene Works.

Web Access (browser-based)

Web access is the most common way participants take part. They reach your Event one of two ways:

From an email invitation. The email contains a Register (or similarly labeled) button that takes the participant directly into their personalized registration — no separate sign-in step. Best for invite-only events.

From the Event Website. Every Event in Eventene has an auto-generated Event Website at a permanent URL — you can share it on your organization's website, social media, in print materials, or anywhere helpful. What visitors see depends on the Event's visibility settings:

  • Private Events — only invited (and logged-in) participants see the Event details
  • Private Events with a public website — anyone can see the details, but registration is invite-only
  • Public Events — anyone with the link can both see details and register (creating a free Eventene account if they don't have one)

See What is an Event Website? for the visibility-and-registration combinations and when to use which.

The registration flow itself — the Webform — is the same regardless of how the participant arrived. See How Webforms Work.

  • Discovery: the participant receives a link (email, message, social media, or your organization's website)
  • Registration: they complete the registration form (the Webform) in the browser, including any payments
  • Returning: they click their personalized link again to view, update, or check status
  • During the event: they may receive update emails or open their saved link to check schedules and assignments

Web access works on any device with a browser — phone, tablet, or computer — without anything to install.

Mobile App Access

The Eventene Mobile App is for participants who interact with your Program more frequently — members, recurring participants, or people in ongoing programs.

After installing the app and signing in, participants see all of their Programs in one place. They do not need a fresh link each time; the app remembers them.

Their profile and participation history stay with them across Programs.

  • Discovery: Programs appear in the app once the participant is invited or joins
  • Registration: they register from inside the app, including payments
  • Returning: they open the app to see their Programs, schedule, and history
  • During the event: they open the app to check schedules, assignments, and updates in one place

The Mobile App is most valuable when participants come back over time — not for a single one-off registration.

Comparing Web and Mobile

Web (browser) Mobile App
How participants discover events Receive a link (email or public page) Sign in to the app and see all their Programs
Registration experience Browser-based form (same form regardless of entry point) App-based form
Returning users Click their saved link or a new email Open the app — they are still signed in
Identity / profile May re-enter information or rely on a link Persistent profile tied to the account
During the event Open the link or saved page Open the app for schedules, assignments, and updates
Best for One-time or public events Recurring or member-based programs

When Each Option Is Typical

Different Programs lean on different access modes.

  • Public or one-time events — web access works well. A simple link is enough.
  • Recurring or member-based programs — the Mobile App is a better fit. Participants have a persistent home for their participation.
  • Hybrid programs — many Programs use both. Some participants prefer browsers; others prefer the app. Both connect to the same Program.

One Setup, Two Experiences

A common question is whether organizers need to configure their Program differently for web vs mobile. They do not.

  • You set up your Program once
  • Both web and mobile use the same underlying data
  • The differences are in how participants experience it, not in how you set it up

A change you make — a new Activity, an updated time, or a new question — appears in both web and mobile automatically.