Ways Participants Access Your Event
Overview
Participants can take part in your Program in two ways:
-
Through web access in a browser
- a registration link in an email invitation (invite-only)
- a web link to the Program’s public page (open events)
-
Through the Eventene mobile app
Both connect to the same Program information. The difference is in the experience — how participants discover events, register, and stay engaged over time.
As an organizer, you set up your Program once. Participants can access it in different ways, but the underlying experience is consistent.
For a broader explanation of how Programs are structured, see How Eventene Works.
Web Access (browser-based)
Web access is the most common way participants take part. A participant clicks a link — usually from an invitation email or a public page — and is taken directly into their registration or participant view in the browser.
In many cases, participants never see a full event website. For example, an email invitation may include a Register or RSVP button that takes them straight to the registration form.
- Discovery: the participant receives a link (email, message, or public page)
- Registration: they complete the registration form in the browser, including any payments
- This is the same form whether they arrive from an email link or the public Program page
- Returning: they click their personalized link again to view, update, or check status
- During the event: they may receive update emails or open their saved link to check schedules and assignments
Web access works on any device with a browser — phone, tablet, or computer — without anything to install.
Mobile App Access
The Eventene mobile app is for participants who interact with your Program more frequently — members, recurring participants, or people in ongoing programs.
After installing the app and signing in, participants see all of their Programs in one place. They do not need a fresh link each time; the app remembers them.
Their profile and participation history stay with them across Programs.
- Discovery: Programs appear in the app once the participant is invited or joins
- Registration: they register from inside the app, including payments
- Returning: they open the app to see their Programs, schedule, and history
- During the event: they open the app to check schedules, assignments, and updates in one place
The mobile app is most valuable when participants come back over time — not for a single one-off registration.
Comparing Web and Mobile
| Web (browser) | Mobile app | |
|---|---|---|
| How participants discover events | Receive a link (email or public page) | Sign in to the app and see all their Programs |
| Registration experience | Browser-based form (same form regardless of entry point) | App-based form |
| Returning users | Click their saved link or a new email | Open the app — they are still signed in |
| Identity / profile | May re-enter information or rely on a link | Persistent profile tied to the account |
| During the event | Open the link or saved page | Open the app for schedules, assignments, and updates |
| Best for | One-time or public events | Recurring or member-based programs |
When Each Option Is Typical
Different Programs lean on different access modes.
- Public or one-time events — web access works well. A simple link is enough.
- Recurring or member-based programs — the mobile app is a better fit. Participants have a persistent home for their participation.
- Hybrid programs — many Programs use both. Some participants prefer browsers; others prefer the app. Both connect to the same Program.
One Setup, Two Experiences
A common question is whether organizers need to configure their Program differently for web vs mobile. They do not.
- You set up your Program once
- Both web and mobile use the same underlying data
- The differences are in how participants experience it, not in how you set it up
A change you make — a new Activity, an updated time, or a new question — appears in both web and mobile automatically.