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What is an Activity?

An Activity is a specific thing that happens inside a Program. Examples include:

  • A keynote session
  • A workshop or breakout
  • A meal
  • A training class
  • A registration step (such as collecting waivers or selecting a t-shirt size)

A Program without Activities is just a date on a calendar. Activities are where the structure of your Program lives.

How Activities work

Activities serve two purposes:

  1. They define what participants experience — agenda items, sessions, sign-up options
  2. They control what each participant sees — only people in the Groups assigned to an Activity see and respond to it

When you create an Activity, you choose:

  • Which Group(s) can see and respond to it (What is a Group?)
  • Attendance settings — Ask, All Attending, or Link (How Attendance Works)
  • Questions to ask during registration (optional)
  • Products required to attend (optional, if payments are enabled)
  • Schedule details — date, time, location

Activities and Groups: how access works

An Activity references one or more Groups. Participants only see Activities that reference a Group they belong to. This is the core access pattern in Eventene:

People  →  Group  ←─ referenced by ─  Activity

For example:

  • A Volunteer Training Activity that references only the Volunteers Subgroup is invisible to other participants
  • A Welcome Dinner Activity that references the main All Attendees Group is visible to everyone

This is also why you do not invite people to a Program directly — you add them to a Group (which persists across Events), and an Activity inside the Event references that Group.

Activity types

Activities can be configured for different purposes:

  • Registration activity — collects participant responses, payments, or consent
  • Schedule activity — a session or event that participants attend (a workshop, a meal, a keynote)
  • Lead activity — sponsor lead capture

Most Activities are Schedule Activities. Use the other types when their purpose matches what you need.

A note on terminology

Activities were originally called Event Parts in Eventene's earliest versions. The term was renamed to Activities in August 2018. You may still encounter older customer documentation or partner integrations that use "Event Parts" — the concept is identical.

In the Mobile App's chat surface, the conversation channels tied to Activities are called Rooms.

You can also rename "Activities" per Event — for example, to "Sessions," "Classes," or "Courses" — if a different word fits your audience.

See Also