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Create a Program

Creating a program in Eventene is the first step in organizing your sessions, participants, and registration experience.

You can create a program from scratch or copy an existing one to reuse your structure.

Step 1: Choose How to Create Your Program

  • Create from scratch – start with a blank program
  • Copy an existing program – reuse a previous program and shift the dates while keeping the structure

Copying is especially useful for recurring programs where the structure stays the same.

Step 2: Add Basic Details

  • Name – choose a clear, descriptive name
  • Dates and times – set the start and end of the program
  • Time zone – adjust if your program spans locations

If you are copying a program, you only need to adjust the start date. All activities will shift automatically.

  • Location

    • Enter a physical address for in-person programs
    • Use a simple label like "Online Event" for virtual programs

  • External link

    • Add a Zoom, Teams, or other meeting link
    • Or link to documents or resources

Use a clear display name for links (for example, "Join Zoom Session") instead of showing the full URL.

Step 4: Add Branding (Optional)

  • Main image – primary visual for your program
  • Cover image – background image for headers

These images appear across registration pages and the participant experience.

Step 5: Add Participants (Groups)

  • Import participants or add them manually
  • Or allow participants to register themselves

In Eventene, participant lists are managed using Groups.

Step 6: Add Activities

Programs are made up of one or more activities. These represent sessions, classes, meetings, or sign-ups.

  • Create activities to define your schedule or options
  • Set times, locations, and attendance options for each activity

You can continue building activities after creating your program.

Step 7: Configure Key Settings

Program settings control how your program behaves for participants.

  • Publish status

    • Draft (not visible)
    • Published (live)
    • Scheduled (publish later)

  • Registration type

    • Invite-only
    • Public (anyone with the link)

  • Visibility

    • Who can view the program
    • Whether participants can see each other

  • Attendance behavior

    • Require responses for all activities
    • Allow flexible selection

  • Primary contact

    • Displayed as the main organizer contact

Step 8: Review and Publish

Before publishing:

  • Confirm your registration settings
  • Review activities and participant setup

When ready, publish your program immediately or schedule it for later.

Programs remain in draft mode until published.

What to Do Next