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Create an Event

Creating an event in Eventene is the first step in organizing your sessions, participants, and registration experience.

You can create an event from scratch or copy an existing one to reuse your structure.

Step 1: Choose How to Create Your Event

  • Create from scratch – start with a blank event
  • Copy an existing event – reuse a previous event/program and shift the dates while keeping the structure

Copying is especially useful for recurring events where the structure stays the same.

Step 2: Add Basic Details

  • Name – choose a clear, descriptive name
  • Dates and times – set the start and end of the event
  • Time zone – adjust if your event spans locations

If you are copying an event, you only need to adjust the start date. All activities will shift automatically.

Choose a Registration Style

While filling in the basic details, you'll also pick a Registration Style. This decides how participants think about the event and its activities:

  • Structured Schedule – Participants attend the overall event, and they respond to scheduled activities as part of that registration. Best for conferences, retreats, camps, conventions, and similar programs where the whole event is the main attendance object.
  • Optional Activity Sign-Ups – Participants selectively sign up for individual activities within the event. Best for clinics, classes, workshops, and recurring drop-in programs where the activities are the primary sign-up objects.

This choice shapes how attendees respond to activities and how confirmation emails are framed. You can revisit it later, but it's worth picking the style that fits your program upfront.

See Registration Style for more detail and examples.

  • Location

    • Enter a physical address for in-person events
    • Use a simple label like "Online Event" for virtual events

  • External link

    • Add a Zoom, Teams, or other meeting link
    • Or link to documents or resources

Use a clear display name for links (for example, "Join Zoom Session") instead of showing the full URL.

Step 4: Add Branding (Optional)

  • Main image – primary visual for your event
  • Cover image – background image for headers

These images appear across registration pages and the participant experience.

Step 5: Add Participants (Groups)

  • Import participants or add them manually
  • Or allow participants to register themselves

In Eventene, participant lists are managed using Groups.

Step 6: Add Activities

Events are made up of one or more activities. These represent sessions, classes, meetings, or sign-ups.

  • Create activities to define your schedule or options
  • Set times, locations, and attendance options for each activity

You can continue building activities after creating your event.

Step 7: Configure Key Settings

Event settings control how your event behaves for participants.

  • Publish status

    • Draft (not visible)
    • Published (live)
    • Scheduled (publish later)

  • Registration type

    • Invite-only
    • Public (anyone with the link)

  • Visibility

    • Who can view the event
    • Whether participants can see each other

  • Primary contact

    • Displayed as the main organizer contact

Attendance behavior is controlled by the Registration Style you picked in Step 2 — see Registration Style if you need to change it.

Step 8: Review and Publish

Before publishing:

  • Confirm your registration settings
  • Review activities and participant setup

When ready, publish your event immediately or schedule it for later.

Events remain in draft mode until published. Once published, your event automatically has an Event Website at a permanent URL — see What is an Event Website? for how to share it and how visibility settings affect what visitors see.

What to Do Next